Privacy Policy 

Last updated: [Month Day, Year]

Welcome to [Your Business Name] (“Company,” “we,” “our,” or “us”).
We value your privacy and are committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store, and safeguard your data when you visit [Website URL], use Practice Better, enroll in our programs, or communicate with us.

By using our site or services, you consent to the practices described below.

Information We Collect

We may collect the following types of information:

Personal Information

Provided voluntarily when you:

• Schedule a call or session

• Enroll in a program

• Complete intake forms

• Subscribe to our email list

• Contact us through the website

This may include your:

• Name, email address, phone number

• Demographic details (age, gender, location)

• Health history, goals, or lifestyle information you choose to share

• Payment information (processed securely through third-party providers such as Stripe or PayPal)

Technical Information

Automatically collected through cookies or analytics tools:

• IP address

• Browser type

• Device information

• Pages visited and time spent on the site

How We Use Your Information

We use your information to:

• Provide and personalize coaching and educational services

• Communicate about sessions, updates, or resources

• Process payments and maintain account access

• Respond to inquiries and provide customer support

• Improve our website, services, and client experience

• Send optional newsletters or marketing communications (you can unsubscribe anytime)

How We Store & Protect Your Data

We store client records and communication through Practice Better, which is HIPAA-compliant and encrypted.
Other digital files may be stored securely via [Google Drive / Dropbox / password-protected cloud platform] with restricted access.

We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, disclosure, or misuse.

⚠️ No system can guarantee 100% security, but we continually review and update our practices to keep your data safe.

Sharing of Information

We do not sell, trade, or rent your personal information.
We may share limited information only in these cases:

• With third-party service providers (Practice Better, Stripe, Flodesk, etc.) who help deliver our services and are bound by confidentiality.

• When required by law or to protect our legal rights, property, or safety.

• With your explicit consent (for referrals, collaborations, or communication with other healthcare providers).

Email & Communication Preferences

If you join our mailing list, you will receive updates, newsletters, or program information.
You can unsubscribe at any time using the “unsubscribe” link in the email or by contacting us at [support email].

Transactional emails (such as appointment reminders or invoices) cannot be unsubscribed from, as they are part of your active client account.

Cookies & Analytics

Our website may use cookies and similar technologies to improve performance, track analytics, and enhance user experience.
You can disable cookies through your browser settings, but some features of the website may not function properly without them.

We may also use Google Analytics or similar tools to understand how visitors interact with our website in aggregate (no personally identifiable data is shared).

Third-Party Links

Our website and emails may contain links to other sites or resources.
We are not responsible for the privacy practices or content of external websites.
We encourage you to review their privacy policies when leaving our site.

Client Portal (Practice Better)

If you are a client, your Practice Better account includes:

• Secure messaging

• Document and form storage

• Appointment scheduling and reminders

Your use of Practice Better is also subject to their own Privacy Policy and Terms of Use, which can be reviewed at https://practicebetter.io/privacy-policy.

Children’s Privacy

Our website and services are intended for individuals 18 years and older.
We do not knowingly collect information from minors without parental consent.
If you believe we have inadvertently collected information from a minor, please contact us immediately so we can delete it.

Your Rights

Depending on your location, you may have rights to:

• Access, correct, or delete your personal data

• Withdraw consent for processing

• Request a copy of the data we hold about you

To exercise these rights, email [support email address] with your request.
We may verify your identity before making changes.

Retention of Information

We retain personal data for as long as necessary to:

• Fulfill the purposes outlined in this policy

• Comply with legal, accounting, or professional obligations

You may request deletion of records after your program ends, unless we are legally required to keep them.

Changes to This Policy

We may update this Privacy Policy periodically.
All updates will be posted at [Website URL / privacy-policy] with the “Last Updated” date above.
Continued use of our services after updates constitutes acceptance of the revised policy.

Contact Us

If you have questions or concerns about this Privacy Policy, please contact:
📧 [support email address]
📍 [mailing address or business city/state]